(“BLAC” or “Corporation”)

 

ISSUED BY:	Board of Directors	DATE:	May 16, 2019
APPROVED BY:	Board of Directors	DATE:	March 18, 2025
LAST REVIEWED:	June 23, 2026	NEXT REVIEW DATE:	January 2, 2027

Category:

Monitoring for Quality and Risk

PREAMBLE

Black Legal Action Centre (BLAC) is committed to protecting the privacy of individuals who access and use Black Justice Hub ( “Hub” or “Platform”)

The Hub is an educational resource platform operated by Black Legal Action Centre to support legal professionals and social justice advocates in identifying, raising, and arguing anti-Black racism issues in legal proceedings. The Hub also supports public legal education, knowledge sharing, and law reform initiatives.

Use of the Hub does not create a solicitor-client relationship, lawyer-client relationship, or legal representation arrangement between Black Legal Action Centre and any Hub User.

Unlike BLAC’s legal clinic services, use of the Hub does not create a lawyer-client relationship and generally does not require users to provide information.

This Privacy Policy explains how information is collected, used, disclosed and protected when individuals access and use the Hub.

1. Scope

This policy applies to all individuals who access or use Black Justice Hub (“Hub Users”), as well as BLAC staff responsible for administering and maintaining the Platform.

2. Definitions

“Hub User” – Any individual accessing the online resource hub, including legal professionals, students, advocates, researchers, community members, and members of the public.

“Personal information” – Information about an identifiable individual as defined under applicable privacy legislation.

3. Collection, Use and Protection of Information

 

Accountability

Black Justice Hub is operated by Black Legal Action Centre.

BLAC is responsible for ensuring that personal information collected through the Hub is managed in accordance with applicable privacy laws and this Privacy Policy.

Questions, concerns, or requests relating to privacy may be directed to BLAC’s Executive Director, who serves as the designated Privacy Officer.

Information We Collect

Black Justice Hub is designed to provide educational resources and generally does not require users to provide personal information to access Platform content.

The Hub collects limited technical information through cookies, website analytics tools, and similar technologies.

Where users voluntarily engage with interactive features, including Contact Us forms, submission forms, event registrations, surveys, or newsletter subscriptions, the Hub may collect personal information necessary to administer those features.

The purpose of collection will be identified at or before the time information is collected.

 

Consent

The knowledge and consent of the individual are required for the collection, use, or disclosure of personal information, except as otherwise permitted or required by law. In order to be knowledgeable, BLAC makes reasonable efforts to ensure that the individual knows the purpose for which the personal information is being collected, used or disclosed, and that consent may be withdrawn.

The way in which BLAC seeks consent may vary, depending on the circumstances and type of information.

Collection and Use of Information

Personal information collected through the Hub is limited to information reasonably necessary for the identified purpose.

Information may be used to:

• respond to inquiries;

• administer Hub features and services;

• communicate with users who request information;

• improve the functionality and accessibility of the Platform;

• support educational, research, and law reform activities; and

• comply with legal obligations.

 

Information Sharing and Retention

BLAC does not use or disclose personal information for purposes other than those for which it was collected, except with the individual’s consent or as permitted or required by law.

Access to personal information collected through Black Justice Hub is restricted to authorized BLAC personnel whose responsibilities require such access.

BLAC retains personal information in accordance with statutory or contractual requirements. Once personal information is no longer required, it is destroyed in a safe and secure manner.

Publication and Sharing of Anonymized Information

To fulfill its educational, advocacy, and law reform mandate, Black Legal Action Centre may receive, create, publish, or share case summaries, anonymized scenarios, statistical information, educational materials, and other content through Black Justice Hub.

BLAC is committed to ensuring that no information identifying a specific individual is published through the Hub unless explicit written consent has been obtained.

BLAC staff, Hub contributors, and Hub Users submitting content for publication must comply with BLAC’s anonymization requirements and remove identifying information before submission.

BLAC reserves the right to edit, redact, anonymize, or decline submitted content where privacy concerns are identified.

Accuracy

BLAC makes reasonable efforts to ensure that personal information collected, used or disclosed by or on its behalf is accurate and complete, as is necessary for the purposes for which it is to be used.

Data Safeguards

BLAC safeguards any information collected through the Hub’s interactive features using security measures appropriate to the sensitivity of the data.

• Technological Measures: We utilize secure web hosting, data encryption (SSL), strong password protocols, and regular system audits to prevent unauthorized access, loss, or modification of user submissions.
• Access Limitation: Access to any data submitted by Hub Users is strictly restricted to BLAC personnel who have a verified “need-to-know” to fulfill your request.

 

Cookies and Website Analytics

Black Justice Hub uses cookies and similar technologies to improve website functionality, enhance user experience, and understand how the Platform is used.

Cookies may collect technical information such as browser type, operating system, device information, pages visited, referral sources, and approximate geographic location derived from IP addresses.

This information is generally collected in aggregate form and is not used to identify individual users.

Users may manage or disable cookies through their browser settings. Certain website functions may be affected if cookies are disabled.

By continuing to use the Platform, users consent to the use of cookies and similar technologies as described in this Policy.

Openness and User Rights

Hub Users have a right to request access to any personal information that BLAC holds about them via the Hub (such as information submitted through a contact form).

• Access & Correction: Upon receiving a written request and verified identification, BLAC will provide access to your data. If any information is inaccurate, you may request a correction or deletion by contacting the Privacy Officer.
• Compliance Challenges: If you have questions, concerns, or complaints regarding your privacy on the Hub, please direct them to BLAC’s Executive Director, who serves as the designated Privacy Officer.

 

4. Compliance Challenges

Individuals are encouraged to bring any concerns or issues regarding privacy to the Privacy Officer for discussion and response.

BLAC will investigate all complaints. If a complaint is found to be justified,

BLAC will take appropriate measures, including, if necessary, amending its policies and practices.